DoD moves to Electronic Invoicing
The Department of Defense (Army, Navy, Air Force, Marine Corps) has moved from what was a paper-based, labor intensive function to Wide Area Workflow (WAWF), which is a secure web-based system for electronic invoicing, receipt and acceptance. WAWF eliminates lost or misplaced documents, enables timely, accurate payments, decreases interest payments authorized under the Prompt Payment Act, and allows DoD to take maximum benefit of discounts. WAWF creates a virtual folder that combines the three documents required to pay a vendor - the contract, the invoice, and the receiving report. The vendor will receive system-generated emails advising them of action taken by the Government Inspection and Acceptance Officials. If a receiving report or invoice is rejected, the vendor will have the capability to correct the data and resubmit - thus only the individual data elements need to be corrected as opposed to retyping the entire document and further delaying payment. Finally, the vendor will be able to view previously submitted documents and determine the current status, review actions taken by government officials (to include access to the name, email and phone numbers), and as appropriate, initiate follow-on actions.
Vendors can submit invoices and receiving reports electronically into WAWF
using one of three methods; Interactive Web-application, Secure File Transfer
Protocol (SFTP), or Electronic Data Interchange (EDI). Vendors who submit many
invoices and/or receiving reports, or have many line items on each document,
should use SFTP or EDI (most costly) to submit data on WAWF. More information
and instructions for WAWF can be obtained at https://wawf.eb.mil.
A WAWF web-based training course is available at http://www.wawftraining.com/index.html.